No

Class

Hotel Name

Room Rates

Contact
Information

Single

Double

Triple

Paying Child*

1

4 *

KIPRIOTIS VILLAGE RESORT
(location: Psalidi)
Conf. Venue

≥3 overnights

≤2 overnights

100

135

125

158

165

209

0-6 years free

    6-12 years: €28,75

6-12 years: € 37

Psalidi, 85300 Kos
Tel: +30 22420 27640
Fax: +30 22420 23590
www.kipriotis.gr

2

4 *

KOS AKTIS ART
(location: Kos city)
3km from Conf.Venue
Bus ride: 10’

80

92

124

0-11years : Free
12 years or over: € 23

7 Vasileos Georgious Str., Kos
Tel: +30 22420 47200
+30 22420 25848
www.kosaktis.gr

3

3*

TRITON
(location: Kos city)
3km from Conf.Venue
Bus ride: 10’

55

65

88

0-3 years: free
over 3 years: € 16

4 Vasileos Georgiou Str, Kos
Tel: +30 22420 23511
Fax: +30 22420 26124
www.maritina.gr

• Detailed hotel descriptions.
• Room rates are in Euro, per night, and inclusive of breakfast and all taxes.
• Rates will apply to all pre- and post-conference stays for the Kos Aktis Art and the Triton hotel. Kipriotis Village will apply different rates for extended stays. Prices on request.
• Reservations will be processed on a "first-come, first-served" basis.
• Hotel reservations will only be secured after payment of the requested deposit has been completed (your bank transfer must have been deposited in the Conference bank account or your credit card payment received by MeetingPlanner.gr).
• A one night deposit is necessary to secure your reservations. You must clearly indicate that you agree with the cancellation policies of the hotels, and fax the reservation form with your credit card data (see reservation and payment methods).
  
  Due to the imposed cancellation fees by the 3DTV-CON hotels, if you wish to use the on-line payment option, you must pay the full amount of your accommodation reservation  in order to secure that cancellation fees are charged in the unfortunate event of cancelling your room, into the cancellation period.

3DTV-CON Travel Arrangements Desk                                         
c/o MeetingPlanner.gr                                                      
Conference Management                                           
Ypapantis str. K.Kastritsi,                                          
GR - 26504 Rio, Achaia, Greece                                  
Telephone: +30-2610-992025                                    
Fax: +30-2610-991945

URL: www.meetingplanner.gr
e-mail: 3dtv@meetingplanner.gr

Reservation  Methods

Important note: Please read the reservation methods, procedure, payment and cancellation policies carefully, before you proceed with your application!

You may submit your reservation either on-line or by fax, no later than Friday April 27, 2007.  After this date, you must contact the hotels directly.
On-line Reservation and payment is preferred. Your payment will be processed through a secure web-based credit card payment system (SSL encrypted data transfer).

Travel Arrangements reservation by Fax is available for those who can not use the on-line system. Please fill in the Travel Arrangements form, with your credit card or other payment information and send it by fax to: +30 2610 991 945.
Reservation requests by post, e-mail or phone will not be accepted.

Reservation Procedure

You may submit your Travel Arrangements request on-line (preferred) or by fax, indicating your hotel choice (along with any excursions or airport transfers), no later than Friday, 27 April, 2007.  After this date, you may contact the hotels directly for changes or cancellations but please make sure to notify us as well in written (send us an email message).

Attention

• For room reservations each individual must make his/her own reservations separately. Only in the case of sharing a twin room, you may use the appropriate field in the form, to enter your accompanying person’s name.
• Reservations will be processed on a "first-come-first-served" basis. If your preferred choice is fully booked MeetingPlanner.gr will proceed with your reservation on the basis of the next available hotel of the same category.
• If you wish to reserve additional room(s), please submit a new reservation form.
• All payments must be made in Euro.
• Cash payments will be accepted only on site. Credit card payment will also be available on site. No other type of payment will be accepted.
• Receipts will be given on site. No invoices will be sent in advance.
• Payment. All payments must be made in Euro, by credit card or bank transfer. No other type of payment will be accepted. Read more about payment methods.
• Confirmation of Reservation(s). Upon receiving the required deposit for the hotel, the Travel Arrangements desk will send you a confirmation email message regarding your reservation. Please make sure to provide a valid email address. Please remember to print and bring your confirmation message with you, when you check in at the hotel. This is your hotel booking voucher!
• Your hotel confirmation email will include the reserved hotel room, dates of stay, deposit paid and remaining balance to be settled at the hotel.
• If you have booked and paid for excursions or an airport transfer you will receive separate email messages about each of these.
• A one night deposit is necessary to secure your room reservations. You must clearly indicate that you agree with the cancellation policies of the hotels and fax the reservation form with your credit card data (see reservation and payment methods).

Payment Methods
Before you decide on the method of payment please read the following important note:
Due to the imposed cancellation fees by the 3DTV-CON hotels, if you wish to use the on-line payment option, you must pay the full amount of your reservation in order for cancellation fees to be charged in the unfortunate event of cancelling your room into the cancellation period. Alternatively, only a one-night deposit will be paid if you opt to fax your credit card details authorizing the Travel Arrangements desk to charge your card with cancellation fees in case you cancel your reservation according to specific cancellation policies.

• Pay on-line using your credit card (VISA or MASTERCARD) - Preferred. You must be the cardholder to use this option. Then,

1.   You will receive a bank notification message informing you about the amount of money that has been deducted from your credit card. (For on-line payment you must pay the full amount of your reservation)
2.   You will also receive the official Confirmation of Reservation via e-mail from the 3DTV-CON Travel Arrangements desk.

• Pay by faxing your credit card details, using the Travel Arrangements form.
  The 3DTV-CON Travel Arrangements desk will charge your credit card with the respective hotel one night deposit amount and send you the official confirmation of your reservation via email.
  
• In case you are using someone else’s credit card we must receive his/her authorization in hard copy, so please DO NOT PROCEED with on-line payment. Fax the Travel Arrangements form, which must be signed by the card holder, accompanied by a copy of both sides of the credit card.
  
• Pay by bank transfer.
  Please note that any transfer or service charges imposed by the bank must be paid by the participant.  Please provide a valid email address. You will receive a notification email with the (Stamatia Gika- MeetingPlanner.gr) bank account details.

          Please clearly indicate on the bank form:

1)  Your full name (name given for the registration)
2)  Name of the Conference : "3DTV-CON 2007"

For quick and accurate processing of the payment, it is requested that you fax a copy of           
your bank transfer receipt to: +30 2610 991945.
Please remember to also bring this copy to the Travel Arrangements desk. After proof of payment has been confirmed by our bank, you will receive the official confirmation of your reservation via email.

* Only cash payments or credit card payments will be accepted on site.
* Receipts for your deposits will be given on-site at the Travel Arrangements desk on request. No invoices will  
   be sent in advance. Receipts for balance payments will be given by the hotels.

Cancellation Policy

Important note: Due to the imposed cancellation fees by 3DTV-CON hotels, if you wish to use the on-line payment option, you must pay the full amount of your reservation in order for cancellation fees to be deducted in the unfortunate event of cancelling your room into the cancellation period. Alternatively, only a one-night deposit will be paid if you opt to fax your credit card details authorizing the Travel Arrangements desk to charge your card with cancellation fees in case you cancel your reservation into the cancellation period.

Cancellations must be made to MeetingPlanner.gr in writing, either by fax (+30-2610-991945) or
e-mail (3dtv@meetingplanner.gr ).
The amount of refund will depend on the date of cancellation. All cancellations will be charged with a € 30 administration fee.

Hotels cancellation policy
Any price difference that might arise due to changes in accommodation will be settled with the hotel, where you will also receive your official receipt.

For cancellations received
up to 21 days prior to arrival

No cancellation fees; only € 30 administration charge

For cancellations received
between 21 and 7 days prior to arrival

Cancellation fees equal to the maximum of one night’s stay will be charged (plus a € 30 administration charge)

For cancellations received less than 7 days in advance or no-shows.

Cancellation fees equal to the 100% of the total nights stay will be charged (plus a € 30 administration charge)

REFUNDS

• On-Site. Refunds (in cash) will be dealt with during the Conference at the Travel Arrangements desk.
• Debited to your Credit Card. If you do not attend the Conference, and we have not your credit card data in record, you will need to provide us with your credit card details. We will debit your card within 30 days from the end of the conference.  
• Bank Transfer. If you do not attend the Conference, you will need to provide us with your bank account details (any charges for bank transfers will be withdrawn from your entitled refund) and we will make bank transfer within 30 days from the end of the conference.

Personal Insurance

The organizers cannot be held responsible for accidents to Conference participants or accompanying persons, for damage or loss of their personal property, or for cancellation expenses, regardless of cause. Participants should therefore, make their own insurance arrangements. Please consult with your local insurance sources regarding coverage. 

Travel Arrangements Hours

The 3DTV Travel Arrangements desk will be open during the following hours:

*Saturday, May 5th
*Sunday, May 6th
Monday, May 7th
Tuesday, May 8th
Wednesday, May 9th  

12:00 – 18:00
10:00 – 18:00
08:00 – 18:00
08:00 – 18:00
08:00 – 18:00

* The Travel Arrangements desk on Saturday and Sunday will be located in Kipriotis Village Reception Lobby. On Monday, Tuesday and Wednesday the Travel Arrangements Desk will be located in KICC Level-0.